E-invoicing and Peppol solution in SAP Business ByDesign

With the 22.02 release upgrade, some SAP Business Bydesign customers can exchange their electronic invoice via Peppol e-Delivery network. This functionality is valid only for Austria, Belgium, Denmark, Germany, Sweden and Norway as of 22.02 release. For other countries, this functionality is not available. As the Peppol network is growing we developed a solution in Estonia for countries that are not supported. The project was partly funded by the Ministry of Economic Affairs and Communications and also Estonian Business and Innovation Agency.

As the SAP Business Bydesign does not support actions needed for developing this solution, we used a standard Integration Flow in SAP Integration Suite.

What is used?

  1. SAP Business Bydesign communication scenario Output Management XML Integration.
  2. SAP Integration Suite.
  3. Custom API-s on Custom Business Objects.

What we created?

We created a flow where in the Invoice release, the ByDesign system sends out the XML of the Invoice to Integration flow including the parameters needed for PEPPOL e-invoice.

In the flow, the Invoice message is modified and mapped to meet the standards of PEPPOL BIS Invoice v3. An invoice XML is created in the process and is sent back to the ByDesign custom object where all the incoming and outgoing invoices are listed, and their statuses can be monitored. We also designed the solution to be as seamless as possible for the end user. After a quick setup, the e-invoices would be released as regular invoices by clicking “Release”.

The customer can then choose what to do with the invoices – send them to the service provider for PEPPOL or upload the PEPPOL XML somewhere else

Solution%20example

Solution example

Some more examples of the monitoring of the Invoices in Business ByDesign:

List%20of%20incoming%20and%20outgoing%20e-invoices

List of incoming and outgoing e-invoices

Invoice%20Download%20page

Invoice Download page

Benefits of using PEPPOL e-invoicing

  • Cost effective.
  • Low risk of fraud.
  • Global reach
  • Easy technical implementation.

As You can see, there are many advantages to start using e-invoicing. Of course, every company has different needs and specifications for e-invoicing but overall, this standard solution can be done with relatively low cost.

For any questions, please write your comment below.

If you are more interested on how we managed this development, please let us know at info@msbs.ee

This solution will soon be a part of the Estonian Localization package found HERE.

The project was partly funded by the Ministry of Economic Affairs and Communications and Estonian Business and Innovation Agency.

EAS

Ministry of Economic Affairs and Communications and Estonian Business and Innovation Agency.