Revenue Recognition for Customer Return in SAP Business ByDesign

In this blog post I have explained how the Revenue is Recognized for the Revenue type ‘Customer Return’ with Credit Memo when the Accrual Method is “Recognized at the Point of invoice”

What is Customer Return?

Customer Return Processing is the management of products that are returned by customers. Products can be returned for a credit, replacement, or repair.

Prerequisites

Scoping

Navigate to Business Configuration >Choose the Open Activity List > Edit Project Scope > Make Sure that the Sales Order and Customer Return is in scope.

Figure1%3AScoping

Figure1:Scoping

Make sure that the Sales and Profit Analysis under Financial and Management Accounting is in scope in the Business Configuration.

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Figure2:Scoping

Enable the question “Do you want to use solution supported revenue recognition for sales order” in the Business Configuration.

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Figure3:Enable the Question

Assign the Accrual Method for the Revenue type “Customer Return” in the finetuning activity “Edit Accrual Method Determination”.

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Figure4:Edit Accrual Method

Enter the relevant GL accounts in the Chart of account and account determination for deferred net value , Deferred sales returns and Deferred Cost of Goods Sold on the Revenue Recognition- Deferrals tab of the Sales subledger. These accounts must be of the type ACLEAR > Accruals/Clearing.

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Figure5:Enter the GL accounts and ADG mapping

Enter the accounts for Accrued Net Value, Accrued Sales Returns, and Accrued Cost of Goods Sold on the Revenue Recognition – Accruals tab of the Sales subledger .These accounts must be of the type ACLEAR – Accruals/Clearing.

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Figure6:Enter the GL accounts and ADG mapping

Process Flow

Navigate to Sales order work center > Create new sales order > Enter all the mandatory details and click on Save

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Figure7:Create sales order

Release the sales order

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Figure8:Release sales order

Navigate to Outbound Logistics Control Workcenter > Customer Demand > Search for created sales order > Release the customer Demand

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Figure9:Release customer demand

Navigate to Outbound Logistics Workcenter > search for created sales order > click on Post Goods Issue in order to outbound the goods to customer

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Figure10:Click on PGI

Click on Propose Quantity and Release the outbound delivery

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Figure11:Release Outbound delivery

Journal entry posted for outbound deliveryFigure11%3AJE%20for%20Outbound%20delivery

Figure12:JE for Outbound delivery

Navigate to Customer Invoicing Workcenter > Invoice request > Search for outbound delivery invoice request > Click on Invoice

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Figure13:Outbound delivery invoice request

Release the customer invoice

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Figure14:Release Customer invoice

Journal entry posted for Customer invoice

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Figure15:Journal entry for customer invoice

Navigate to Sales Order Workcenter > Under Common task Create New Customer Return Notification with the reference of sales order

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Figure16:Create customer return notification

In the next step “Edit Customer Return Delivery Notification” Specify the Return Quantity with reason

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Figure17:Edit Customer Return Delivery Notification

After entering all the details check the “Customer return notification” document for consistency

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Figure18:Check the document for consistency

Once the document is consistent Click on finish

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Figure19:Click on finish

Click on “Post Goods Receipt for Customer Return Notification Document’” by doing which the company is going to receive the return quantity from the customer.

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Figure20:PGR for return quantity

In the Inbound Delivery Document Click on Propose Quantity to update actual quantity which will directly go to the target scrap area > save and close the document .

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Figure21:Inbound the return quantity

Journal entry posted for customer return

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Figure22:JE for customer return

The “Customer Return” document is created in the document flow of Customer Return Notification or we can find it in the returns view of sales order work center

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Figure23:Customer Return Created

Enter the Credit Memo quantity and Release Customer Return document with Credit Memo

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Figure24:Release Customer return

Navigate to Customer Invoicing workcenter > Search for Customer Return Invoice Request in the Invoice Request view and click on invoice

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Figure25:Customer return invoice request

Release the Credit Memo

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Figure26:Release credit memo

Journal entry posted for Customer Credit Memo where Returns are posted to the Deferred Sales Returns account. This account is a balance sheet account, which means the returns are not yet recognized.

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Figure27:JE for Credit Memo

Navigate to Cost and Revenue Workcenter > Sales document items view > Search for Customer Return Document > Click on Execute revenue recognition. Under Accounting data tab we can see the Accrual method “Recognize at point of Invoice” is assigned to corresponding Customer Return document .

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Figure28:Execute Revenue Recognition

Enter all the mandatory details and click on ok

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Figure29:Enter all the mandatory details

Journal entry posted for Revenue Recognition where if the credit memo has been posted, the revenue reduction and the reduction of the cost of sales are recognized. Returns are posted from the Deferred Sales Returns account to the Sales Returns account.

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Figure30:JE for Revenue Recognition

Some of the Revenue recognition related documents from Help Library are:

https://help.sap.com/docs/SAP_BUSINESS_BYDESIGN/2754875d2d2a403f95e58a41a9c7d6de/2ccb31fb722d10148fa58affc53c007a.html

https://help.sap.com/docs/SAP_BUSINESS_BYDESIGN/2754875d2d2a403f95e58a41a9c7d6de/2c2c5b1f722d101481fb945868a9e629.html

https://help.sap.com/docs/SAP_BUSINESS_BYDESIGN/2754875d2d2a403f95e58a41a9c7d6de/2d00fa4e722d10148c80a5926e8c7984.html

Have a look at my previous blog posts on ‘Revenue Recognition for Product Sales and Project sales in SAP Business ByDesign’ mentioned below

https://blogs.sap.com/2022/09/19/revenue-recognition-for-product-sales-in-sap-business-bydesign/

https://blogs.sap.com/?p=1641218?source=email-global-notification-bp-new-in-tag-followed