Expense Report Posting to S/4 from Concur and Error Handling

1) Purpose

This document is intended to provide detailed steps that need to post expense report from SAP Concur to S/4 and the error analysis.

Completion of this setup will –

  1. Establish channel to post finance documents (financial postings) against the Employee expense reports created in Concur to S/4 system.
  1. Establish a channel to replicate the cost objects (Cost Centers, WBS elements, Network etc.) from S/4 to Concur system was covered in earlier document. Please refer SAP SDN link – https://blogs.sap.com/?p=1604605 .

 

2) Assumptions and Pre-requisite

You had a detailed (multiple rounds of) discussion with your business counter part on the expense types that will be posted by employees in Concur.

Basis team has established a connection between S/4 and Concur.

 

3) Financial Posting Setup: –

Execute transaction “CTE_SETUP”.

  1. a) Check Connection with Concur is established.

Select option “Check Connection” by clicking on  push button. The log should display successful messages as below.

Connection%20Check

Connection Check

b) Select “Expense Report” checkbox present under “Financial Posting” Option of “Integration Activities”.

SAP%20Integration

SAP Integration

c) Perform further settings under “Financial Posting”.

Financial%20Posting

Financial Posting

d) Once selected, start the activity by selecting “Start”.

e) Under General Settings, select the “Enable Payment Notifications” checkbox and Accounts Used as Aet Up Export for Cost objects (Cost Center).

General%20Settings

General Settings

f) Under Posting Settings, enter the “Posting date” and Document type.

Posting%20Setting

Posting Setting

g) Under Filter definition select the “Header fields” radio button. Select the Relevance Filter from drop down and click on Default logical System push button.

Filter%20Defination

Filter Defination

h) Under Account Definition select the mapping field for company code and Vendor Determination as “Vendor Account ID”.

Account%20Defination

Account Defination

i)_ Under Cost Object Mapping, assign object type and ID to the cost object as below. This will map the data coming in the XML format with the ones in S/4.

Cost%20object%20mapping

Cost object mapping

j) Under Automatic Import select “Manual Import” radio button and other details as below, Job Name is populated automatically.

Automatic%20import

Automatic import

k) Complete the Financial posting setup by selecting complete option.

Complete

Complete

4) Financial Posting From Concur –

 

a) Once the expenses are posted in Concur , log can be seen in concur as below.

,

Concur%20Log

Concur Log

b) A job needs to be schedule via program CTE_FIN_FBL_SEQUENCE_HANDLER.  This job will pull the expenses posted from concur.

c) The log for failed / posted document can be seen at S/4 end by executing transaction cte_post_moni.

Concur%20documents%20log%20in%20S/4

Concur documents log in S/4

d) To view the log for failed documents, select the failed document and choose the Document protocol option as shown.

Navigation%20to%20Document%20protocal

Navigation to Document protocol

e) Log for failed document is show as below.  Based on the error, re-solve the issue and than repost the document from concur.

Document%20log%20indicating%20errors%20to%20be%20rectified

Document log indicating errors to be rectified

References –  2922806 – FAQ General Information about the Concur Integration