From eDocument Cockpit to Manage Electronic Documents: Better user experience, more powerful features

The transition from SAP GUI to SAP Fiori brings new business value of SAP S/4HANA, including modern user experience, new business processes, intelligent automation capabilities, etc. When it comes down to document compliance, the transaction edoc_cockpit within SAP GUI and the Fiori app Manage Electronic Documents deals with the same set of business problems, but with the latter providing stronger user experience. This evolution follows all the Fiori Design Principles:  Role-based, Adaptive, Coherent, Simple, Delightful, and it was never a simple facelift, but a redesign and an upgrade both visually and functionally.

This blog gives a rough comparison between the transaction edoc_cockpit and the Fiori app Manage Electronic Documents.

Visuals

eDocument Cockpit follows the old-fashioned user interface in SAP GUI. It generally has two pages: Document List Page, and Document Detail Page. It is relatively hard for a business user to get an overview of all eDocuments and to know where someone’s at with this whole situation. When the scale goes large, recognizing and dealing with faulty eDocuments could also be overwhelming.

Overview%20Page%20in%20edoc_cockpit

Document List Page in edoc_cockpit

Document%20Detail%20Page%20in%20edoc_cockpit

Document Detail Page in edoc_cockpit

SAP Manage Electronic Documents provides a light-weight Fiori UI compared with the cockpit.

  • The Overview Page provides the big picture of all country scenarios so that the business user would have a general idea about current status of different eDocument processes.
  • When clicking into a single document, the document flow is well articulated under History tab, error messages are shown under Logs tab.
  • Error Analysis Page makes it possible for business users to handle eDocuments with the same error code in bulk.

Overview%20Page%20in%20Manage%20Electronic%20Documents

Overview Page in Manage Electronic Documents

Document%20List%20Page%20in%20Manage%20Electronic%20Documents

Document List Page in Manage Electronic Documents

Document%20Detail%20Page%20-%20History%20in%20Manage%20Electronic%20Documents

Document Detail Page – History in Manage Electronic Documents

Document%20Detail%20Page%20-%20Logs%20in%20Manage%20Electronic%20Documents

Document Detail Page – Logs in Manage Electronic Documents

sds

Error Analysis Page in Manage Electronic Documents

Functionality

The following table summarizes the countries/regions that Manage Electronic Documents currently supports. To find a detailed business tasks supported list, check out here for Cloud 2208, and here for OP 2021 Latest.

S/4HANA Cloud 2208

S/4HANA OP 2021 Latest

  • Countries/regions adopting Peppol, including:
    • Australia, Austria, Belgium, Denmark, France, Germany, Ireland, Netherlands, New Zealand, Norway, Poland, Singapore, Sweden
  • Colombia, Italy, Saudi Arabia, Spain
  • Countries/regions adopting Peppol, including:
    • Australia, Austria, Belgium, Denmark, France, Germany, Ireland, Luxembourg, Netherlands, New Zealand, Norway, Poland, Singapore, Sweden
  • Italy, Spain

Here, I extracted some of the main feature upgrades. For more info, check out this Help Portal Page for the improvements in the latest Cloud version 2208.

Feature

Manage Electronic Documents

eDocument Cockpit

Error Analysis

Provides interface and application logs as well as an Error Analysis page.

The Error Analysis page collects all the electronic documents with errors. You can do the following on this page:

Provides interface and application logs.

You can view the interface and application logs for an electronic document in a pane next to the document list.

Document Details

Provides a Document Details page, enabling you to view all the details about an electronic document, including:

Provides document details in the SAP List Viewer.

To view document history and file lists, you use the History option under the Goto menu.

Status Overview with Document Counts

Landing Page

  • Shows the total numbers of electronic documents with each completion status (In ProcessErrorCompleted).
  • Allows you to filter electronic documents by completion status easily.

Document List Page

  • Shows the total number of electronic documents with each process status.
  • Allows you to filter electronic documents by process status easily.

Provides filters in the SAP List Viewer that enable you to find out electronic documents with a specific status.

To get document counts, you have to count manually or export the list to a spreadsheet.

Status Overview Through a Flow Chart Shows a detailed status overview and the total number of documents with each process status in a flow chart. Not available
Filtering of Actions You can only click the buttons of the actions that are allowed in a scenario. The buttons of the unallowed actions are either grayed out or don’t appear on the screen. Not available

To abstract up, Manage Electronic Documents mainly improves in two aspects:

  • Visual monitoring of eDocument processes for more intuitive experience
  • Error Analysis that groups all error documents by error code to simplify further error handling actions
If you wanna have a deep dive into the new Fiori app, please check out: https://community.sap.com/topics/document-reporting-compliance
Hope you find this blog helpful! Let me know in the comments section if you have any question 😉