Get To Grips With SAP S/4HANA Business Partner Structure

What makes up a Business Partner designation in SAP S/4HANA? Business Partners are one of the highest-level designations the software can offer. Each business partner has several characteristics:

  • Their group
  • The role they play
  • Which category do they fall into

The structure of the Business Partner in SAP S/4HANA is based on these criteria. When we drill down into the Business Partner object, we realize that there is a deeper layer underneath the highest-level object.

Business Partner Category

The first significant delineator for business partners is what category they belong to. An SAP S/4HANA Business Partner can be a private person, an organization or legal entity, or a group of individuals. When creating a Business Partner through the transaction BP, users need to outline the category the Business Partner falls under. Sometimes, there’s no need to be aware of which type the Business Partner falls under. In such a case, you can hide it through the SAP standard system using BAdl BUPA_PARTNER_CATEGORY.

Business Partner Grouping

SAP S/4HANA utilizes client/vendor numbers to work with Business Partners. The Grouping system allows a business to define whether a partner is internal or external. For example, an employee would be an internal stakeholder, while a vendor would be external to the business. The account group determines what number range is used for a particular partner. Groupings are mandatory information for every Business Partner defined. If you’ve used the SAp S/4HANA Finance suite, you would be familiar with the number system that the Business Partner Structure uses for its grouping.

Business Partner Roles

The Business Partner Role looks at the classification of a particular partner depending on what they bring to the business. A Business Partner could be a contact person, or a vendor, for example. A link exists between a business partner role and the organization or company they’re attached to. Each link relates to a different sort of relationship between the partner and the business. Roles help the system determine what information it should display for each business partner. SAP S/4HANA comes with many roles already defined for use within the system. Businesses can use these roles as a starting point to develop their own or use the provided ones. The system’s GUI can be further customized using the Business Data Toolset (BDT).

Customization Locations

As noted above, Business Partners can be either individuals, organizations, or groups. Accessing or changing details for persons requires a user to go to SAP IMG -> Cross-Application Components -> SAP Business Partner -> Business Partner -> Persons. Academic names, titles, and other things can be appended to individuals through this window. Organizations can be accessed through the same menu path, but with the final choice being Organizations. Here, the business can edit and customize the business’s legal framework, industry systems, and what broad industries the company belongs to. The Groups entry allows the business to customize the group names and types. The level of customization for using these tools makes it easy to change or add new persons, organizations, or groups and link them together. It’s not as technical as setting up cloud hosting, but it can be just as crucial to seamless business operation.