Managing credit memos for unplanned landed cost in Business ByDesign

In a previous blog post I explained how to use additional cost debit items to handle unplanned landed costs in SAP Business ByDesign – see here.

Now imagine your freight forwarder sends you a credit memo to reduce the original invoice amount. It might now also make sense to distribute the credit memo amount to the material invoice to adjust the inventory value.

Unfortunately, if you simply create a credit memo using the common task ‘New Credit Memo Without Purchase Order’, and use the additional cost credit item type, the system does not allow you to distribute the invoice item amount amongst other invoice and credit memo items.

Instead of using the common task, you can use the following steps to achieve the same goad:

Select the original freight invoice with the additional cost debit item, that you have already distributed to the material invoice items.

Keeping the invoice selected, press ‘New – Credit Memo’

This will create a new credit memo with item type ‘Additional cost credit item’ and will take over the cost distribution to the original material invoice automatically.

After GR/IR run inventory value gets reduced by the credit memo item amount (in my example by 40 USD).