Using Timeboxes with SAP Cloud ALM

In this blog post I would like to explain basics of Timebox

  • What is a Timebox
  • What are the different kinds of Timeboxes
  • What happens when a Timebox is deleted

Anything that can provide a due date to a Task type is called a Timebox. You can think of it as a Time range of 1 up to N days.

SAP Cloud ALM provides three different kinds of Timeboxes

  • Phase
  • Sprint
  • Milestone


The list of phases in SAP Cloud ALM is provided by SAP Activate methodology. The supported phases in SAP Cloud ALM are

  • Prepare
  • Explore
  • Realize
  • Deploy
  • Run

Each of these phases has a start date and an end date. The list of phases is fixed. You can not add or delete a phase. This is to ensure that implemented Projects use terms consistent with Activate methodology.

Note: Phase had only one date maintained in SAP Cloud ALM previously. After latest change , the phase has now both start and end dates. You should revisit the Phase dates to ensure they are in line with your Project Plan and expectations.


With the latest update , you can now optionally create a sprint plan.

you can add or delete sprints easily. After creating a sprint plan , you can use this to assign due dates for tasks and user stories. The sprint automatically shows in the Past section after the due date for the sprint has passed.


Milestone is a special timebox with only an end date.

You can add or delete milestones.

When you add more milestones , they get automatically sorted in a chronological order i.e. according to the due dates of the milestones.

Timeboxes help you plan your Project in lower level of granularity. You can use the timeboxes to assign precise dates to tasks and user stories.

Another advantage is dynamic date assignment. Example if you assign 100 tasks to a timebox such as “Integration test”. If the milestone date for “Integration Test” is changed , the due date of all tasks assigned to the milestone is changed automatically.

When you delete a timebox, as an example a milestone, the due date of the task or user story is retained and system tries to determine the matching phase as a fall back.

Hope you found this information useful. You can visit the link below that contains other blog posts in one central place for Project and Task management in SAP Cloud ALM

Project and Task Management capabilities-Master List

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All the best in your journey.