Highlights for Product Compliance in SAP S/4HANA 2020 | Part 3 – Safety Data Sheet Management

Beginning of October this year we released SAP S/4HANA 2020.

In the following blog, I will summarize the highlights that come with Product Compliance.

The blog is built as a series of 3 parts and present the key highlights for:

Whenever a company produces or sells a product, the company must ensure that the product meets all regulations: laws, industry standards, and company standards. Safety data sheets (SDSs) are a well-accepted and effective method for the provision of information to recipients of substances and mixtures.

The safety data sheet should provide comprehensive information about a substance or mixture for use in workplace chemical control regulatory frameworks. Both employers and workers use it as a source of information about hazards, including environmental hazards, and to obtain advice on safety precautions. The safety data sheet is product related and usually, in the absence of relevant attached exposure scenarios, unable to provide specific information that is relevant for any given workplace where the product may finally be used, although where products have specialized end uses the safety data sheet information may be more worker-specific. The information, therefore, enables the employer to develop an active program of worker protection measures, including training, which is specific to the individual workplace; and to consider any measures which may be necessary to protect the environment.

First-aid measures are managed at the unpackaged product. When the product stewardship specialist assigns a compliance purpose to a product, the system assigns to the unpackaged product all compliance requirements that are assigned to the compliance purpose.

In order to manage first aid measures data for an unpackaged product, you have to perform the following preliminary steps:

  • Use the World First Aid Measures compliance requirement of type Policy delivered by SAP. This compliance requirement uses the First Aid Measures compliance pattern. You can find it in the Manage Compliance Requirements – Safety Data Sheets app.
  • Activate the compliance requirement in the Activate Compliance Requirements – Safety Data Sheets app.
  • Assign the compliance requirement to a compliance purpose in the Manage Compliance Purposes app. You can either create a new compliance purpose or assign the compliance requirement to an already existing one. Make sure that you activate the compliance purpose for further use.
  • Select the unpackaged product whose first aid measures data you want to enter in the Manage Basic Compliance Data – Unpackaged Products app.
  • Ensure that the selected unpackaged product has the compliance purpose you have created or maintained in the Manage Compliance Purposes app assigned.
  • Navigate to View Compliance Assessments for this unpackaged product and then to Safety Data Sheet Assessments First Aid Measures Assessments. Select the first aid measures assessment entry. You will be navigated to the Manage First Aid Measures app, where you can enter the first aid measures data for this product.

You need more information on this? Watch the video below.

Figure 1: Managing First Aid Measures in Managing Safety Data Sheets.

With this feature, you can enter personal protection measures data for an unpackaged product in the Manage Personal Protection Measures app. You can update the data to ensure it stays compliant over time. Once you have provided the personal protection measures data, you can release it for further use.

Use the World Personal Protection compliance requirement of Policy type delivered by SAP. This compliance requirement uses the Personal Protection Measures compliance pattern. You can find it in the Manage Compliance Requirements – Safety Data Sheets app.

Activate the requirement in the Activate Compliance Requirements – Safety Data Sheets app.

Assign the compliance requirement to a compliance purpose in the Manage Compliance Purposes app. You can either create a new compliance purpose or assign the compliance requirement to an already existing one. Make sure that you activate the compliance purpose for further use.

Select the unpackaged product whose personal protection measures data you want to enter in the Manage Basic Compliance Data – Unpackaged Products app.

Ensure that the selected unpackaged product has the compliance purpose you have created or maintained in the Manage Compliance Purposes app assigned.

Navigate to View Compliance Assessments for this unpackaged product and then to Safety Data Sheet Assessments Safety-Related Assessments. Select the entry for the personal protection measures assessment. You’ve navigated to the Manage Personal Protection Measures app, where you can enter the personal protection measures data for this product.

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Figure 2: Managing personal protection measures

With this feature, you can enter firefighting measures data for an unpackaged product in the Manage Firefighting Measures app. Firefighting measures are managed at the unpackaged product. When the product stewardship specialist assigns a compliance purpose to a product, the system assigns to the unpackaged product all compliance requirements that are assigned to the compliance purpose.

You can update the data to ensure it stays compliant over time. Once you have provided the firefighting measures data, you can release it for further use.

In order to manage firefighting measures data for an unpackaged product, you must perform the same steps described in the previous section.

You need more information on this? Watch the video below.

Figure 3: Managing personal protection measures in SAP S/4HANA 2020

With this feature, you can edit and release physical-chemical properties of an unpackaged product or of a substance which you have selected in the Manage Basic Compliance Data – Unpackaged Products app or in the Manage Substances Compliance app. This information is required in section 9 of a safety data sheet. You can also use this data for the classification of products according to different hazardous substances or dangerous goods regulations.

Section 9 identifies physical and chemical properties associated with the substance or mixture.

Examples of the required information are, such as particle size, particle size distribution, density, viscosity, solutions, pH, phase transitions, and many more.

The SDS may not contain every item on the above list because information may not be relevant or is not available. When this occurs, a notation to that effect must be made for that chemical property. Manufacturers may also add other relevant properties, such as the dust deflagration index (Kst) for combustible dust, used to evaluate a dust’s explosive potential.

Figure 4: Allow customers to manage physical-chemical data for safety data sheets, labels, and reports in SAP S/4HANA 2020

Note: For some fields, type a value and select from the approved phrase list, such as state of matter, odor, color, and so on.

In a nutshell, the delivery scope for the SAP S/4HANA 2020 release:

  • New SAP Fiori app to manage physical-chemical data for products and substances
  • Release concept to control when data is ready to be used
  • Use of translated standardized text to maintain the data
  • Option to provide additional notes and attachments for further explanation of the entered data

This feature assures compliant sales and delivery for regulated products and provides customers with required safety data sheets.

When a goods issue is posted, the system determines for which delivery positions a safety data sheet is required. If a safety data sheet is required, a safety data sheet shipment request is created. This triggers the generation of a final safety data sheet from a base safety data sheet (which is attached to a safety data sheet compliance requirement) and includes additional information, such as delivery information, customer information, and the logistic material from the delivery. When this final safety data sheet is generated, it is emailed or printed and sent to the customer using Output Management.

You can also view a history of safety data sheet assessments in a timeline so that you can track the status when the safety data sheet assessment was released, and by whom. You can view the safety data sheet assessment history in the Manage Safety Data Sheets app.

Figure 5: Provide customers with required safety data sheets in SAP S/4HANA 2020

In a nutshell, the delivery scope for the SAP S/4HANA 2020 release:

  • Automatic triggering of SDS shipments in delivery processing
  • Store-relevant data of base safety data sheet assessments for historical purposes
  • Ability to view a history of safety data sheet assessments

With this feature, you can specify in the Manage Compliance Requirements – Safety Data Sheets app if subsequent shipment of a safety data sheet is needed, and if it is, in which timeframe. You can view the event that triggered the shipment of the safety data sheet in the Monitor Shipments – Safety Data Sheets app. This allows you, for example, to monitor missing safety data sheet shipments and to track the subsequent shipment of safety data sheets by filtering for specific origin values.

Figure 6: Enable compliant hazard communication for products according to applicable U.S. and EU regulations in SAP S/4HANA 2020

Delivery scope for the SAP S/4HANA 2020 release:

  • Automated subsequent SDS shipments according to U.S. and EU regulations for all newly released SDS documents
  • Configuration of subsequent SDS shipments including timeframes
  • New SAP Fiori app to track subsequent shipments of SDSs

 

If you are also interested in Product Compliance for SAP S/4HANA Cloud, I would like to draw your attention to my blog SAP S/4HANA Cloud for Product Compliance – The Link Collection

For more information on SAP S/4HANA 2020, check out the following links: 

Follow us via @SAP and #S4HANA, or myself via @VoglerChrist and LinkedIn