How to build a Bot using SAP IRPA(Intelligent Robotic Process Automation)

Hi All,

Here I am going to explain about how to build a bot using “SAP IRPA” in sap cloud platform.


Subscribe to SAP Intelligent RPA service in SAP cloud platform(SCP)

For subscribing to the SAP Intelligent Robotic Process Automation service you need to login to your SCP trail account.

Click on trial to go to sub account.

Go to subscriptions and here we need to subscribe to the SAP Intelligent RPA service as shown in below image.

Role Creation:

Once IRPA service subscription is done we need to create a new role collection of the required roles and assign the same. For that we have to go to role collection and click on the new role collection button to create your role.

Enter Role and Click on save(Role Name: IRPAOfficer).

Click on the role(IRPAOfficer) we can see the Add Role button as shown in the below image.

Click on the add role button to get the dialog, fill all the mandatory fields and save to add the role. Now we have successfully created one Role.

After creation of the role we need to assign the newly created role collection under the trust configuration. For that we have to go Trust Configuration and click on the SAPID service as mentioned in the below image.

Enter your SCP email and click on the assign role collection button to assign the created role to your trail account as shown in below message.

Create a Service Key:

For accessing the “SAP IRPA” we need to generate the service key by following the below mentioned steps.

  • Go to trail.

  • Go to space.

IRPA service instance Creation.

Once we open the created instance dialog there is no need to specify any optional parameters. Enter your Instance name and click on finish button to create your instance as mentioned in the below image.

Click on the created instance name to generate the service key as shown in below image.

Step 2:

On-premise Components Setup:

Before installing the SAP Intelligent Robotic Process Automation on-premise components we need to install the following softwares in our system.

  • Microsoft Internet Explorer 11

  • NET framework 4.6.2 version.

  • Microsoft Visual C++ 2013 Redistributable Package x86 (only for the Desktop Studio, not required for Agent) and]

  • KDiff3 version.

Go to on below links for downloading the SAP IRPA and KDiff3.

Step 3:

Desktop Agent Tenant Registration

Once you’ve completed the installation steps of the SAP Intelligent Robotic Process Automation setup, you need to register a tenant so that you can execute the Desktop Agent.


When the Desktop Agent Tenant Registration window pops up, enter:

  • The name of your tenant (ex:SAP RPA)

  • The SAP Intelligent RPA Factory tenant URL you want to connect to (ex:

Click on save to to added tenant like as shown in below image.

You have successfully Installed the on-premise components of SAP Intelligent Robotic Process Automation. You must perform a few additional steps to finalize the installation if you want to use the SAP Intelligent Robotic Process Automation Desktop Studio.

Step 4:

Installation Check-Up

This check-up is a quick procedure for validating that the installation is completed or not.

Open the Desktop Studio and go to settings(File>Settings)

Go to Workflow tab in desktop settings dialog and here we can configure your diff and merge tool as shown like below image.

Sample Project Creation in Desktop Studio:

Work flow creation for created project:

Here I am adding the MessageBox control to my workflow for which we need to go Activities tab and select MessageBox control in popup list shown like below.

By drag and drop the control we can add that control to our workflow.

After dropping the control we need to establish the connectivity between the workflow start to MessageBox control.

Now double click on the MessageBox control and fill all the required parameters and save the workflow like below.

My workflow is done. Now we need to export the project(File>Export Project)

We can see the zip file like below.


Login to our IRPA Factory:

  • Go to SAP IRPA service.

Hierarchy and Environment Creation:

Go to Management tab in IRPA Factory here we have two tabs which are as below

  • Environment

  • Hierarchies

G o to Hierarchies tab and click on the new Hierarchy button to create a Hierarchy.

Now we need to create an Environment for the created Hierarchy

  • Go to Environment tab.

Click on the new Environment button to create an environment like below.

Now we need to import our zip file in to our packages shown like below.

After importing we need to deploy the package by clicking on the deploy button as shown in below.

Once deployment is done now we can to find our app in deployment tab.

Now our app is ready to schedule and it can be scheduled by clicking on the Scheduled button shown like below.

After completing our Schedule go to deployments tab and click on the Run now option, Now our app is ready to run.

In Monitoring tab we can check whether desktop Agent is in Ready state or not as agent starts to trigger in ready state only. Once the Schedule time is reached desktop agent is triggered automatically.

Now we can check the Job status in Monitoring tab. Initially it is in Running status once its reached to scheduled period MessageBox (which we have integrated in our workflow) will be triggered.

Click on OK button in MessageBox to see the changed status(Running to Successful),

as shown like below image.

Note: We can change the scheduled time to 5 mins also so that the triggered job runs for every 5 mins so that we can see the job status for each trigger.

Thank You,

Spandna Bollu.